• Team Coordinator - Solution Engineering Hub - Malaga Jobs in Spain - 23752152

  • ORACLE
  • Spain
  • Save Job
  • 2 - 4 Years
  • Posted : above 1 month

Job Description:

Team Coordinator - Solution Engineering Hub - Malaga - 190019XP

Preferred Qualifications

Team Coordinator - Solution Engineering HUB - Malaga

Overview

The Solution Engineering HUB (SEHUB) in Malaga forms part of a larger organization assisting the Oracle Sales organizations across the EMEA and JAPAC regions with activities that support their sales efforts We are looking for a confident person with good administrative, communication and organizational skills to support our local team of Solution Engineers, and also to assist with other administrative activities for the wider SEHUB organization globally The successful candidate will be at the center of the Malaga team, must be well organized, be proficient in the use of Microsoft office products, in particular Outlook, Excel, Word and Powerpoint They will be part of a small team of assistants located in three other locations globally

Responsibilities

Requires working closely and taking direction from remote line manager and also from local senior managers
Work with three other remotely located team assistants to provide assistance and support for a large global team
Manage office supplies stock and order replacements as required
Ordering of equipment for new starters (laptops, screen, headsets etc)
Ordering of non standard equipment requests when required
Assist and provide advice to the team related to equipment and facilities logistics
Scheduling of large cross regional meetings and associated diary management
Assist with Travel/accommodation arrangements for foreign visitors or special internal events including transportation and agendas, (taxi arrangement, hotel accommodation, dinner reservations etc)
Assist new starters from other countries with Spanish local processes when relocating to Malaga
Liaise with facilities team to organise catering and room logistics for large meetings
Follow agenda for visiting senior management, proactively check on requirements throughout their stay and adapt rooms, catering and transport as required
Coordination of training events
Assembles information, formats and prepares reports, manuals, presentations, award certificates and related collateral as directed and in accordance with Oracle standards
Generation of presentations and reports using PowerPoint and Excel
Maintain team organisation charts, distribution lists and other information
Undertake ad hoc projects, research and collate management information as required
Prepares and distributes agendas, correspondence and similar administrative tasks as directed
Work with facilities team to help coordinate office space, systems, and facilities installations or similar changes for the whole team
Proofs data for accuracy and may be asked to summarise or report statistics or trends
May coordinate activities between departments and outside parties
Help to organize specific events, manage reminders, registration, track attendance, etc
Requires System use (internal support, purchase orders, approvals, expenses, meeting room reservations, email , calendar , internal social media etc)
Any other tasks as directed

Requirements

May require a two or four year college or university degree
Previous experience in a similar role required or a combination of advanced training and relevant experience
Written and verbal fluency in English & Spanish is essential
Communicative, outgoing personality This person needs to be at the center of the Malaga team
Good problem solving skills to overcome operational and support challenges
Excellent time management and organizational skills
Well organised, good at prioritising and capable of working to tight deadlines
Capable of adapting to changing priorities
Excellent interpersonal skills, autonomous and flexible
Tools/Applications knowledge PPT, Excel, Word, Email
Enthusiastic team player
Demonstrates strong customer service ethics
May provide work direction and training to less experienced employees

Detailed Description and Job Requirements

Provides administrative/clerical support to a function, group or customer base Supports an SVP or below

Spends less than 20 PERCENT of time providing administrative support to relieve managers and staff of administrative and clerical details Spends more than 80 PERCENT of time on special projects Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals May participate in operational task forces May analyze basic spreadsheet models and track projects

Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations Exercises judgment within defined procedures and practices to determine appropriate action Normally does not receive work instructions, may determine methods and procedures on new assignments and may supervise other administrative employees Ability to work in a dynamic fast paced environment Knowledge of spreadsheet applications Demonstrated strong organizational skills Proactive and resourceful Self-motivated Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc BA/BS degree or equivalent 2 - 4 years of related experience

As part of Oracles employment process candidates will be required to successfully complete a pre-employment screening process This will involve identity and employment verification, professional references, education verification and professional qualifications and memberships (if applicable)

Job General Administration/Secretarial

Location ES-ES,Spain-Campanillas

Job Type Regular Employee Hire

Organization Oracle

Profile Summary:

Employment Type : Full Time
Eligibility : Any Graduate
Industry : Software Services, IT-Software
Functional Area : HR / Administration / IR
Role : System Administration
Salary : As per Industry Standards
Deadline : 01st Apr 2020

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