• Office Manager , Office Assistant Jobs in Ahmedabad,India - 25307864

  • Lannan Consultant
  • Save Job
  • 4 - 9 Years
  • Posted : above 1 month

Job Description:

Summary

Office managers essentially ensure the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff Responsibilities typically include


  • organising meetings and managing databases

  • booking transport and accommodation

  • organising company events or conferences

  • ordering stationery and furniture

  • dealing with correspondence, complaints and queries

  • preparing letters, presentations and reports

  • supervising and monitoring the work of administrative staff

  • managing office budgets

  • liaising with staff, suppliers and clients

  • implementing and maintaining procedures/office administrative systems

  • delegating tasks to junior employees

  • organising induction programmes for new employees

  • ensuring that health and safety policies are up to date

  • using a range of software packages

  • attending meetings with senior management

  • assisting the organisations HR function by keeping personnel records up to date, arranging interviews and so on




  • However, depending on the size and structure of the organisation, the role of office manager can also be combined with another office-based job role, for example


  • HR assistant

  • Company secretary

  • Facilities manager (by taking responsibility for the upkeep of the building)

  • Marketing assistant




  • Duties will often include some of the traditional duties of a PA or administrator, but the role can be more wide-ranging

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    Typical employers of office managers

    Any organisation with more than a few members of staff may employ an office manager Major employers include


  • hospitals

  • universities

  • financial organisations

  • local authorities

  • central government

  • charities

  • small businesses

  • manufacturers




  • Jobs are typically advertised via jobs boards and local, regional and national newspapers (online and in print) as well as by specialist recruitment agencies

    Qualifications and training required

    A degree can sometimes be beneficial and this career is open to graduates from all degree disciplines However, many employers do not specify academic qualifications as a requirement, instead stressing the importance of


  • experience in an administrative role

  • knowledge of software packages

  • good interpersonal and time management skills




  • Previous office-based, secretarial or customer-facing work experience is essential (some employers may expect at least two years) Some employers also ask for previous experience of working within an office-based role in the same sector Relevant experience can be gained via temporary agency work, which may in turn lead to permanent office work

    Key skills for office managers


  • Reliability and discretion you will often learn of confidential matters

  • Adaptability

  • Communication, negotiation and relationship-building skills

  • Organisational skills

  • IT skills

  • Problem solving skills

  • Initiative

  • Leadership and the ability to ‘make things happen’

  • Budgeting skills

  • Attention to detail
  • Profile Summary:

    Employment Type : Full Time
    Eligibility : Any Graduate
    Industry : Petrochemicals, Petroleum/Oil and Gas/Power
    Functional Area : Accounting/Tax/Company Secretary/Audit, Front Office Staff/Secretarial/Computer Operator
    Role : Data entry, Front Office, Receptionists, Company Secret
    Salary : Rs 1.00 - 9.00 Lacs p.a.
    Deadline : 02nd Jun 2020

    Key Skills:

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