• Office Manager and Team Assistant Jobs in United States Of America - 23818465

  • QUANTIUM SOLUTIONS
  • United States Of America, Usa
  • Save Job
  • 10 - 13 Years
  • Posted : 25 days ago

Job Description:

Since 2002 Quantium have combined the best of human and artificial intelligence to power possibilities for individuals, organisations and society Our solutions make sense of what has happened and what will, could or should be done to re-shape industries and societies around the needs of the people they serve

Role summary

The role is responsible for providing comprehensive support to the Chicago office, Executive team and broader team across Quantiums US Operations The role will also provide support as required to the SVPs The role has ownership for proactive and assertive calendar management including gatekeeping, meeting preparation, and document preparation The role encompasses a variety of other administration activities including travel and expense management, office management and team activity coordination It will require you to develop strong relationships with other EAs and administrative assistants across the global business, in multiple time zones and geographies

Key responsibilities

Calendar management, anticipating schedule and making decisions accordingly
Meeting preparation including document preparation and collation
Inbox management as required proactive review and prioritisation of emails including email response for issues within the scope of the EA role such as calendar rescheduling
Team coordination
Travel management including flights, accommodation, transfers and full itineraries
Invoice and expense management
Support Business Development activities for Executives and broader US operations
Office management, facilities, operations and where required, marketing

Experience and skills required

10 years demonstrated success in a similar role, ideally in a professional services, technology or start-up environment
Calendar / Inbox management experience for a senior executive with confidence to gate keep diary/calendar and protect time, even when the business is pushing hard
Proactive approach to issue management on behalf of Executives and capacity to foresee and manage likely conflicts
Extensive experience managing complex travel schedules / agendas
Ability to deal with a wide range of stakeholders both internal and external (eg clients, Executives, etc)
Ability to maintain a strict level of confidentiality in all matters
High attention to detail
Exceptional written and verbal communication skills
Advanced Microsoft skills (Outlook, Word, Excel, PowerPoint)

More about Quantium

As one of the worlds fully diversified data science and AI leaders we operate across every sector of the economy and were growing fast - with growth comes opportunity! Were passionate about building out our team of smart, fun, diverse and motivated people

We combine a team of experts that spans data scientists, actuaries, statisticians, business analysts, strategy consultants, engineers, technologists, programmers, product developers, and futurists all dedicated to harnessing the power of data to drive transformational outcomes for our clients

We actively foster a culture where our people can stretch themselves to reach their full potential We also know that work has to work for you, and modern life is fast paced and balance can be tricky You want to work where you are respected and valued as an individual, not a number Quantium embraces a flexible and supportive environment dedicated to powering possibilities for our team members, clients and partners

Quantium are an equal opportunity employer and value diversity We are a multicultural team of various beliefs, sexual orientations and gender identities We celebrate our diversity of race, religion, colour, national origin, gender, sexual orientation, age, marital status and disability status

Please note, this role is not suitable for Graduates If you are a graduate and youd like information about our Graduate Academy please visit

Profile Summary:

Employment Type : Full Time
Eligibility : Any Graduate
Industry : Logistics/Freight Forward/Distribution/Courier
Functional Area : HR / Administration / IR
Role : Production/Manufacturi ng/Maintenance
Salary : As per Industry Standards
Deadline : 14th Apr 2020

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