• Office Facilities Manager Jobs in Mumbai,India

  • Mott MacDonald Group Ltd
  • Save Job
  • 12 - 15 Years
  • Posted : above 1 month

Job Description:

Office Facilities Manager

Job Description Reporting to the Operations Director, this role holds primary responsibility for all administrative and facility management services of offices in India The broad role of Office facilities manager will be to facilitate smooth operation & maintenance of all office facilities including security, housekeeping, maintenance of equipments and machinery including HVAC, lighting and other control systems, support equipments, adherence to various local regulatory compliances and overall facility appearance The candidate will also be responsible for managing support staff, social events, pantry services etc The principal accountabilities for this role are described as follows

Principal Accountabilities
Will include, but not be limited to

Act as a single point of contact for all facilities management issues

Understand the office facilities management scope and develop processes, procedures for efficient operation in all areas, including housekeeping, security, cafeteria, front office etc in consultation with various stakeholders

Regularly co-ordinate with BMS (Business Management System) representative on office safety issues including office safety audits, regular walk around with senior manager etc

Direct the activities of multiple external service providers providing facilities management services which will include setting up SLA (Service Level Agreements) & KPIs (Key Performance Indicators); ensure adherence to checklists and statutory compliances regarding external service providers & their staff at all times

Responsible for liaison with property owner, local bodies and ensuring compliances with all local regulations including registration under shop & establishment act & others as required

Set up a strong Management Information System(MIS) for evaluating & analysing any variance against budget and for ensuring proper controls in various areas

Ensuring that facilities meet government regulations and environmental, health and security standards

Responsible for implementing energy efficiency and cost-effectiveness

Planning and overseeing building work/renovation required, if any, management of parking services etc

Responsible for managing Support staff (Pantry Staff, Drivers & others both in house and external service provider staff), pantry services, seat allocations etc

Plan & manage in house or off site events ie celebrations, conferences, health & safety week/sustainability week etc

Provide logistic & other required administrative support to expats, visitors from other offices

Responsibility for the management of company assets including furniture, electric equipments & other assets Ensure that required insurances are in place

Responsible for maintaining inventory control including stationary & other consumables; courier services, maintaining office vehicles etc

Manage and oversee maintenance of air conditioning systems, electrical and fire systems, plumbing and essential services; Maintaining all Annual Maintenance Contracts (AMCs) and Licenses as required under the laws

Candidate Specification Bachelors degree or equivalent experience

12 years of experience in facilities operation management

Comprehensive understanding of property management practices, Knowledge of safety regulations; Demonstrated experience in building and facility management including building maintenance, services, and upgrades

Experience of managing a large multinational office/hotel/business premises

Knowledge of all statutory and regulatory compliances

Effective communication and interpersonal skills Well-versed with MS word & excel

Job Profile Mott MacDonald is a 12 billion management, engineering and development consultancy with 16,000 staff and a global reach spanning six continents Our network of 180 principal offices in 140 countries gives us local market insight backed by world class expertise to deliver excellence for every client

We are an equal opportunity employer and value diversity at our company We do not discriminate, and take positive steps to create an inclusive culture

Position Location Mumbai

Country India

Contract Type Permanent

Work Pattern Full time

Sector Corporate Services

Discipline Administration

Job Ref 41533BR

Recruiter Contact Miloni Mehta

Profile Summary:

Employment Type : Full Time
Eligibility : Any Graduate
Industry : Consulting Services
Functional Area : HR / Administration / IR
Role : Ince,Administration,Of fice Management & Coordination
Salary : As per Industry Standards
Deadline : 19th Feb 2020

Key Skills:

Company Profile:

Mott MacDonald Group Ltdarfix

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