• File Room Contract Administrator - Global Legal Center of Excellence Jobs in United Kingdom

  • Cisco Systems Inc.
  • United Kingdom, Uk
  • Save Job
  • 0 - 4 Years
  • Posted : above 1 month

Job Description:

File Room Contract Administrator - Global Legal Center of Excellence


Feltham, England, United Kingdom

Area of Interest


Job Type


Technology Interest


Job Id



What Youll Do

Your responsibilities will include (but wont be limited to)

Preparing the contract for signature and having it signed

You will print the contract out, compare it to the contract approved by Cisco, verify that the Cisco approval process was followed fully and correctly, schedule time with the signatory and have the contract signed If need be you will apply the seal with the signature and initial the contract pages

Scanning Paper Contract and distributing the signed

You will scan the contract in the OCR format and will verify the accuracy and completeness of the scanning Documents vary in size from approximately 2 to 100 pages The signed copy of the agreement will be forwarded to internal contacts and to the customer contacts as per the instructions

Validating Key Data Entered into Contract Management System by the Legal team

You will ensure key data fields entered by the contract owner match the paper contract document These key data fields include Customer name and address, contract type, and contract title They will correct any deficiency in these fields if the correct information is obvious If not, follow-up with the contract owner may be necessary

Attaching Scanned Contract to Proper Contract Record in Contract Management System

You will find the appropriate contract record for the paper contract document and upload the scanned document for association with this contract record and request contract activation

Filing Paper Contract

You will then file the paper contract in the filing system as required If the contract document is new contract, a new file folder will need to be created If the document is an amendment, it will be filed in the same folder as the original contract it is amending

Archiving Expired/Terminated Contracts with Appropriate Retention Period

On a monthly basis as required, you will pull the paper files for all terminated or expired contracts and prepare them for off-site storage

Who Youll Work With

Ciscos Legal global Center of Excellence is a team of Legal and non-Legal professionals who transform how Legal operations are run We are organized in a round the clock support model and support a wide range of functions including end to end matter management, approvals and signature We specialize in developing processes to manage risk and complexity and in using tools to improve efficiency in everything we do

Who You Are

You are able to deal with executives
You have a high customer service focus
You have a high focus on adherence to process
You are able to enforce process and guidelines defined for the role
You are a team player

We Are Cisco

#WeAreCisco, where each person is unique, but we bring our talents to work as a team and make a difference Heres how we do it

We embrace digital, and help our customers implement change in their digital businesses Some may think were old (30 years strong!) and only about hardware, but were also a software company And a security company A blockchain company An AI/Machine Learning company We even invented an intuitive network that adapts, predicts, learns and protects No other company can do what we do you cant put us in a box!

But Digital Transformation is an empty buzz phrase without a culture that allows for innovation, creativity, and yes, even failure (if you learn from it)

Day to day, we focus on the give and take We give our best, we give our egos a break and we give of ourselves (because giving back is built into our DNA) We take accountability, we take bold steps, and we take difference to heart Because without diversity of thought and a commitment to equality for all, there is no moving forward

So, you have colorful hair Dont care Tattoos Show off your ink Like polka dots Thats cool

Cisco is an Equal Opportunity Employer and you will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, or any other legally protected basis


Profile Summary:

Employment Type : Full Time
Eligibility : Any Graduate
Industry : Software Services, Internet/Dot com/ISP
Functional Area : IT Software : Software Products & Services
Role : Software Engineer
Salary : As per Industry Standards
Deadline : 20th Jan 2020

Key Skills:

Company Profile:

Cisco Systems Incarfix

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