• Facilities Specialist 2 Jobs in China

  • ORACLE
  • China

Job Description:

Facilities Specialist 2 - 190012M8

Preferred Qualifications

KEY OBJECTIVE

Provide professional support to Beijing Oracle Building to provide and maintain a quality work environment and facilities services that enhances employee productivity
Implement Real Estate and Facilities standard process and procedure for Beijing Oracle Building
Improve employee engagement and satisfaction

SPECIFIC RESPONSIBILITIES

Assist the Facilities Manager in all aspects of facilities services and program to provide a quality work environment Service including indoor plant, cleaning, general office supplies, shuttle bus, cafeteria, mail room, reception, fitness center and other related facilities services provided by contractors and vendors
Work with vendors to develop and implement facilities plans Review vendor contracts, Monitor onsite/offsite vendor performance & timely work order completion by conducting periodic meeting with suppliers, conducting periodic inspection and Customer Survey
Set up annual preventive maintenance plan for all facilities equipment and coordinate all maintenance schedules, renewals, payments and site visits with vendors
Tracking of approved budgets to make sure all related expenses are stay within approved budget and monitor & verify vendor payment status to ensure purchase orders are not over-billed and vendors receive timely payment to avoid disruption in service
Maintain inventory of all facilities capital assets, office equipment etc
Track adequate inventory of general kitchen supplies and office supplies including supplies for office equipment;
Communicate discrepancies, non-compliances, quality issues and exceptions to Manager and supplier on a timely basis to ensure minimal downtime
Resolve or coordinate timely resolution for all facilities requests, such as temperature complaints, conference scheduling conflicts, etc
Support regional EHS to implement EHS program onsite including but not limited to annual ERT meeting, CPR/First Aid Certificate training, ERT Recruitment, annual Fire Drill, First Aid Box maintenance, Conduct quarterly EHS Facility Self-Inspection and monthly inspection on Canteen & Kitchen and CWO from Unifier EHS
Draft and send RE&F e-mail announcements to all hands;
Support RE&F projects, office moving, office reconstruction and renovation, etc;
Provide regular standard reports as requested by the Facilities Manager
Handle facilities related duties when being assigned

RELEVANT EXPERIENCE and TRAINING University graduate with at least 5 years relevant experiences with multi-national companies, preferably with experiences of Office Administration and Facilities Operation function;
Good customer service skills and communication skills;
Responsiveness to customer requests/service issues;
Organized, detail-oriented and refined time management skills;
Ability to accurately complete tasks within specified deadlines;
Ability to work independently with minimal supervision;
Ability to interact with all levels within the company, regular interaction with external customers and vendors;
Proficient in Outlook, MS Word, MS Excel, MS PowerPoint;
Good command of both written & spoken English

Detailed Description and Job Requirements

Provide building and office management services for economy of operation and maximum usage of facilities and equipment Work with external vendors to develop and implement facilities plans Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities Participate in collaborative space planning efforts with internal resources and user groups Prepare and monitor annual property budget and other related costs in facility planning This position will interface with both senior management as well as individual contributors

As a member of our Real Estate and Facilities team, you will assist the building or office manager in all aspects of daily operations This may include managing Oracles office space and equipment Ensure adherence to company guidelines, processes and building and safety codes Obtain, review and estimate design costs including equipment, installation, labor, materials, and preparation Prepare annual budget Conduct benchmarking

Duties and tasks are standard with some variation Completes own role largely independently within defined policies and procedures using problem solving skills Excellent communication and decision making skills Familiarity with email and MS Office applications is essential Willing to function as after-hours contact for facilities emergencies May be required to be accessible via phone or pager Degree, relevant certification or equivalent with 2-5 years prior facilities or property assistant experience preferred

Job Facilities

Location CN-CN,China-Beijing

Job Type Regular Employee Hire

Organization Oracle

Profile Summary:

Employment Type : Full Time
Eligibility : Any Graduate
Industry : Software Services, IT-Software
Functional Area : HR / Administration / IR
Role : Receptionists
Salary : As per Industry Standards
Deadline : 19th Feb 2020

Key Skills:

Company Profile:

Company
ORACLEarfix

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