• Philippines
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  • 0 - 3 Years
  • Posted : above 1 month

Job Description:

Facilities Executive

Job ID # 66749
Functional Area Facilities
Position Type Full-Time Regular
Education Desired Bachelors Degree or equivalent

Primary Location PH-Manila-Manila 4th FL, Ecoplaza Building, 2305 Chino Roces Ave Ext-1804
Secondary Location(s)

Travel Percentage 000
Relocation Provided No

Are you curious, motivated, and forward-thinking At FIS youll have the opportunity to work on some of the most challenging and relevant issues in financial services and technology Our talented people empower us, and we believe in being part of a team that is open, collaborative, entrepreneurial, passionate and above all fun

What you will be doing

Coordinates facilities issues for corporate locations
Prepares project plans and coordinates internal staff relocation and changes with management by negotiating space allocation and equipment needs, eg, furnishings, PCs, phone lines and availabilities with managers
Receives facilities service requests, eg, cabling, lighting, electrical, video conferencing and coordinates with vendor for repairs
Performs facilities administration activities associated with employee and contractor new set-up, change requests, and work orders
Monitors ongoing requests to ensure tasks are completed within set timeframe Provides necessary follow-up and status updates to customers
Coordinates internal compliance audit activities for the facilities department
Works with internal employees and managers as well as building landlords and vendors
Maintains and updates a disaster recovery manual, eg, list of vendors with work and home numbers, planned alternate facilities coordinated with local realtor
Determines access codes, coordinates issuance of access cards and keys, installs and moves locks and reviews security reports for unauthorized access and/or access attempts in coordination with security and property management
Notifies property management of expected equipment deliveries or contractor arrivals and arranges for access
May negotiate prices with vendors and obtain management approval for contract terms and time frames for implementation of new services, eg, long-distance telephone rates, garbage and recycling pickup
Coordinates facilities cleaning between building and administrative staff by helping to define duties and schedules
Purchases or oversees purchase of new services, equipment and/or supplies for the department
Maintains inventory listing of fixed assets and office equipment, eg, terminals, copiers, printers
Coordinates internal audit activities of facilities and equipment and maintains records of audit activities, findings and action plans and communicates audit-related issues with management
Assists in budget preparation for cost center by projecting expenses for department manager May identify variances between actual spending and budgeted spending on a monthly basis and submit written explanation for variances to manager
Other related duties assigned as needed

What you bring

Proficiency in written and oral communication skills in dealing with employees or external customers/clients
Proficient verbal and written communication skills to technical and non-technical audiences of various s levels in the organization, eg, executive, management, individual contributors
Knowledge of project management with the ability to multi-task ongoing projects of varying size and complexity
Knowledge of use of office equipment required
Knowledge of the procedures for controlling and maintaining office inventory
Proficiency to demonstrate or explain tasks, concepts, instructions, etc to others

What we offer you

Training across core financial, sales and FIS solutions
A multifaceted job with a high degree of responsibility and a broad spectrum of opportunities
A modern, international work environment and a dedicated and motivated team

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients For specific information on how FIS protects personal information online, please see the FIS Online Privacy Notice

FIS is an equal opportunity employer We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics The EEO is the Law poster is available here and here

For positions located in the US, the conditions below apply If you are made a conditional offer of employment, you will be required to undergo a drug test and background check (including criminal record check) ADA Disclaimer In developing this job description care was taken to include all competencies needed to successfully perform in this position However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis

As part of the selection process this role may require an assessment to determine suitability

Profile Summary:

Employment Type : Full Time
Eligibility : Any Graduate
Industry : CRM/CallCentres/BPO/ITES/Med.Trans
Functional Area : HR / Administration / IR
Role : Project Leader/ Project Manager
Salary : As per Industry Standards
Deadline : 12th Apr 2020

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