• Executive Assistant Jobs in Thane,India

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  • 5 - 8 Years
  • Posted : above 1 month

Job Description:

An Academy that teaches it all

Job Description As an Executive Assistant, the successful candidate will assist the functional organizations by coordinating all administrative activities for one or multiple executives and subsequent staff assuring efficient administrative activities The successful candidate will routinely coordinate multiple priorities, handle tight deadlines, and address last minute requests and revisions

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Conserves executives time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
Maintains executives appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
Represents the executive by attending meetings in the executives absence; speaking for the executive
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
Maintains customer confidence and protects operations by keeping information confidential
Completes projects by assigning work to clerical staff; following up on results
Prepares reports by collecting and analyzing information
Secures information by completing data base backups
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
Ensures operation of equipment by completing preventive maintenance requirements; following manufacturers instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Contributes to team effort by accomplishing related results as needed
liaise with internal staff at all levels
review operating practices at work place and suggest improvements to executives where necessary and take approvals from executive members to implement the actions after discussion with executives and functional managers

supervise, inform if coaching and training is required for staffs at middle and entry level


Min 5 year of executive administrative experience, with 2 of those recently supporting high level corporate executives
Bachelors Degree from a good institute
Superior Organizational Skills / Detail Oriented, Scheduling, Time Management and Presentation skills

Strong Written, Analytical & Oral Communication skills
High level skills in Microsoft Office and an ability to learn other software programs quickly
Self-Motivated / Proactive / Ability to work Independently and manage multiple tasks while working on fast paced team

Additional Information All your information will be kept confidential according to EEO guidelines

Im interested

Profile Summary:

Employment Type : Full Time
Eligibility : Any Graduate
Industry : Educational/Training
Functional Area : HR / Administration / IR
Role : Recruitment
Salary : As per Industry Standards
Deadline : 20th Jan 2020

Key Skills:

Company Profile:


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