• Executive Assistant Jobs in Pune,India - 25672411

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  • 5 - 8 Years
  • Posted : above 1 month

Job Description:

Executive Assistant

AS-IN-Pune

and Qualifications

II POSITION SUMMARY
The jobholder is the Senior Secretary/administrator of IGCC JV and reports to the Chief Finance Officer
Job Holders primary accountability is maintaining the general administrative matters on day to day basis in co-ordination with the CFO
This position based at Dharan Technical Valley (DTV) The Job Holder is responsible to provide administrative support to CFO & is required to undertake a variety of tasks, broader than normal due to size and requirement of the organization Her role is to coordinate, organize and manage the tasks assigned and ensure their timely completion to the required as per requirements

III PRINCIPAL ACCOUNTABILITIES
This position is accountable for the following end results

Completes a broad variety of administrative tasks including calendar management; expense reports, composing and preparing correspondence with extreme confidentiality; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
Plans, coordinates and ensure that the Managers schedule is followed and respected
Prioritizes conflicting needs; handle matters expeditiously, proactively, and follow-up on progress of projects to successful completion, often with deadline pressures
Works closely and effectively with the Manager to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the Managers ability to effectively perform his tasks
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact
Maintains discretion and confidentiality in relationships with all stake holders
Assists in coordinating the agenda of senior management team meetings and off-sites, and all- staff meetings
Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
Assists in coordinating the agenda of management meetings and all- staff meetings
Facilitates cross-divisional coordination of travel plans
Assist in offer rolling up process & successful onboarding of new hires
Responsible for efficient filing and management of records
Liaise with site admins to perform day-to-day administrative HR operations tasks such as maintaining the required paperwork and database management
Support all ad-hoc activities such as preparing letters & reports

IV MINIMUM REQUIREMENTS AND QUALIFICATIONS
Bachelors degree preferred or equivalent combination of education and at least 5 years progressive experience with excellent professional record
Minimum 5 years professional experience, performing variety of administrative functions, which includes drafting management reports, presentations, data handling & analysis, calendar management and travel arrangements
Having handled at least 2 years of Executive Secretarial position
Excellent ability to communicate both oral and written
High Proficiency in MS Office Applications MS Word, Excel, PowerPoint, Outlook, etc
Excellent time management and organizational skills
Ability to solve complex tasks and present credible solutions with strong decision-making capability
Forward thinker with ability to achieve high performance goals, results oriented
Strong inter-personal skills and ability to build relationships with stakeholders, staff and external key partners
Highly resourceful and an excellent team player

Req No

27419BR

Employment Status

Full Time

Employment Type

Asia - Regular

Organization

Global Engrg Mfg Technology & Equipment

Business Sector / Division

Equip Sales Plant Support & Global Capital Procurement

Region

Asia

Country

India

Profile Summary:

Employment Type : Full Time
Eligibility : Any Graduate
Industry : Petrochemicals, Manufacturing/Industrial
Functional Area : HR / Administration / IR
Role : Software Engineer
Salary : As per Industry Standards
Deadline : 15th Jul 2020

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