• Executive Assistant , General Management Jobs in Chennai,India - 25180655

  • Standard Chartered Bank Ltd

Job Description:

We are a leading international bank focused on helping people and companies prosper across Asia, Africa and the Middle East

To us, good performance is about much more than turning a profit Its about showing how you embody our valued behaviours - do the right thing, better together and never settle - as well as our brand promise, Here for good

Were committed to promoting equality in the workplace and creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation This in turn helps us to provide better support to our broad client base

Purpose

Takes primary responsibility for administration management and work closely with senior leadership team

Responsibilities

Communications

Effective communication skills both written and spoken English

Well-versed in daily schedule management - including work plans and meetings (with internal business partners or external stakeholders)

Maintaining action trackers (and follow-up), as well as the status of assignments

Effective communication with stakeholders (both internal and external)

Vigilant when handling phone calls and/or conversations - no disclosure of any sensitive and confidential information (including the Banks or customer details as well as any private data)

Maintain good relationship with colleagues and stakeholders, respect and value our diversity and collaborate as one team

Strong managerial and organizational skills with the ability to multi-task

Secretarial and Administration support

Coordinate monthly meetings and taking minutes, as required

Coordinate weekly huddle and taking action points, as required

Providing MIS reports, as required

Review and validate any TandE claims submitted for approval when acting as delegated proxy

Provide office administration support, eg Business cards, stationeries, meeting rooms booking

Raise eProcurement (vendor invoices) and ensure payment on a timely basis

Provide reminders (verbal or email) to colleagues to create awareness of and ensuring adherence to all policies and procedures (eg clean desk policy/PDPA/Go Green)

Active in participation in all staff engagement activities organised by the team members and able to assist in coordinating activities to make a success event

Adhere to all Group Policies and practices it on our day to day work in handling all work-related matter

Flexibility and willingness to deal with ad-hoc assignment

Presentation

Flexibility and willingness to deal with ad-hoc assignment

Essential Knowledge, Skills and Experience

Organizational ability and knows how to manage a filing system, track incoming and outgoing correspondence and coordinate the flow of paperwork around the office

Good writing skills and ensure quality on correspondence, emails and memos and enable the EA to assist with proof-reading important documents

Should be able to actively manage his inbox and/or that of other team members ie Should have had experience managing inboxes of senior management before with drafting responses, scheduling in calendars, arranging travel, expenses etc

Small scale project management able to follow-up with stakeholders on responses when they have not replied and make sure candidate understands timelines of the various team tasks so can independently raise red flags if someone has not responded on certain time

Content creation and update for the team Bridge page Upload of stories, proof reading, formatting, etc

SharePoint admin (uploading of files, access, technical issues)

Maintaining the Bridge page with admin support

Maintain central mailing lists and BEP contacts

PowerPoint skills Should be able to finish edits requested by the team and complete

Qualification required for the role

India - Bachelor Degree / Graduates from a recognized university

2 - 5 years relevant work experience as an Administrative Assistances in a firm

Any secretarial course / certificate will be an added advantage

Reports to Head of Business Enablement Services

Direct reports Nil

Indirect reports In - Country Manager SG/UK

Apply now to join the Bank for those with big career ambitions

Profile Summary:

Employment Type : Full Time
Eligibility : Any Graduate
Industry : Banking
Functional Area : HR / Administration / IR
Role : Civil
Salary : As per Industry Standards
Deadline : 20th May 2020

Key Skills:

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