• Executive Administrative Professional , GPD Oncology Jobs in New York City - 25674980

  • Pfizer Inc.
  • New York City
  • Save Job
  • 1 - 3 Years
  • Posted : above 1 month

Job Description:

ROLE SUMMARY
The Administrative Professional provides administrative support to assigned senior leaders and colleagues and will interface with multiple departments and all levels of management
The role performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail
Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures
Gathers, compiles and reports on information relevant to the group they are supporting

ROLE RESPONSIBILITIES
The major responsibilities will include but are not limited to

Maintains calendars, accepts and declines appointments, anticipates conflicts, and resolves problems proactively
Coordinates activities for meetings (including at the department level) and events including contingency planning, proactive problem solving (eg, identifying external venues where required, ordering of food and AV equipment, handling issues for offsite meetings)
Provides administrative support for meetings such as logistics, agenda development and distribution; coordinating, distributing and follow-up on minutes, actions, feedback via survey and synthesis of this information and materials for meetings
Handles full spectrum of travel arrangements (ie, research/book flights, hotels and ground transportation; cross-site access, passport and visa documents) and itineraries including contingency planning and ad hoc issues management and expense reports (ie, creating and submitting expense reports; gathering receipts and charge details; AMEX reconciliation)
Coordinate visits of internal and external individual to the site
Provides support and input to the ENGAGE Tool (on behalf of the business colleagues) for contracts with Healthcare Providers and KOLs
Independently plans and executes work to meet assigned objectives and helps other administrative colleagues during absences from the office or as backup when necessary
Provides copying, faxing, scanning and printing support to assigned leaders and colleagues Provides support for facility requests and office supplies as needed
Prepares reports and presentations as required by the Clinical Development Leader (CDL) for GPD Oncology
Anticipates and resolves broad range of problems or conflicts; guides others in processes (eg, meeting conflicts, overlapping deadlines, IT issues, team interactions and behaviors)
Takes personal accountability for quality of own work that impacts the department and understands impacts of actions Ensures accuracy of work and uses judgment to determine work methods in different situations
In addition to providing direct support to the Clinical Development Lead (CDL), administrative duties also include supporting the Chief Development Officer of Pfizer Oncology and as needed, the Global Clinical Leads (GCLs) and the Director of Business Operations (DBO) as required

BASIC QUALIFICATIONS

A high school degree is required
Demonstrates exceptional communication skills
Demonstrates expert knowledge and proficiency with general office procedures such as telephone reception, customer service, e-mail etiquette, commonly used office software (eg, Outlook, MS Office-Word, Excel, PowerPoint, Visio, Survey Software) and expert knowledge of Pfizer specific processes and procedures applicable to the line/Site (eg, XMS, Pegasus, GCE, ARIBA, Pfizer IT platforms)
Skilled in utilizing the Pfizer applications and systems including but not limited to Teleconference and Video-conference Services, SharePoint Grip/GIDM
Has expert knowledge of standard and Pfizer specific business supplies, equipment, and/or office services, ordering and inventory control Proactively balancing tasks, activities and priorities for self and others
Demonstrates tenacity and ability to get things done

PREFERRED QUALIFICATIONS

BS degree preferred

Profile Summary:

Employment Type : Full Time
Eligibility : Any Graduate
Industry : Biotechnology/Pharmaceutical/Medicine, Manufacturing/Industrial
Functional Area : HR / Administration / IR
Role : Admin/Facilities Mgmt
Salary : As per Industry Standards
Deadline : 15th Jul 2020

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