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  • 10 - 13 Years
  • Posted : above 1 month

Job Description:

Document Control Lead - Port of Spain, Trinidad and Tobago


Port of Spain, Trinidad and Tobago

Trinidad and Tobago

Job Description

The successful candidate for the role will lead a team in Shell Trinidad & Tobago and have the following accountabilities

Develop and implement a set of key procedures and specifications governing the document control process, including document control procedure, document numbering specification, correspondence procedure, archiving specification, translation procedure and other documentation together defining the Document Control framework on the given project and for asset
Prepare specifications for documents (requirement, control, delivery) for (a) Internal and external design and vendor documents, and (b) Project correspondence
Comply with the Company Records Management for Controlled and not Controlled documents
Execute archiving and management of documents across project life cycle and during the asset operations
Manage all paper and electronic document flow within asset teams, project, and from / to contractors or vendors Create and maintain document distribution matrix
Establish and coordinate the use of document team working areas for uncontrolled documents and informal sharing
Establish and maintain the Doc Control System and Electronic Document Management System (EDMS)
Drive improvements within the Document Control scope through leadership, standards, and behaviors
Implement solutions that educate and encourage internal and external stakeholders to become more collaborative and contribute to the project value
Prepare and issue document reports (Monthly Contractor Master Document Register status / progress / forecast, Weekly Company Document review statistics)
Liaise with project teams to establish and oversee Project Document Control reports (status, progress and forecast) to be run on a weekly / monthly basis (as required) as part of standard Project KPI functions On the asset side the Lead should manage KPIs around document review cycles as part of the asset assurance framework
Supervise a team of document controllers and / or manage document control services rendered by a third party provider, often split over a number of locations around the world


Must have legal right to work in Trinidad and Tobago without sponsorship
Must have at least a Bachelors degree (preferably Information Systems Management), Mechanical/Electrical Technician diploma, or Associate Degree in Business Administration
At least 10 years of experience as a Document Controller in the Oil/Energy industry
Must have working knowledge of the following Document control processes and systems on Major Capital Projects, and of the interface management in the major execution contracts (eg FEED, EPC, EPCM)
Cross-discipline engineering documents (requirements and use) and discipline approval processes within project teams
Records Management principles and implementation methods
Document control and document management systems as well as in using (at least some of) project reporting software such as Crystal, Business Objects, MS Access, and Excel is essential
Electronic Document Management Systems such as Documentum, ProjectWise, etc

Experience managing small teams of junior staff personnel
A high degree of skill in written and oral communications

Company Description

As one of the worlds leading energy companies, Shell plays a key role in helping to meet the worlds growing energy demand in economically, environmentally and socially responsible ways Shell is committed to high standards of health, safety and environmental performance; to upholding honesty, integrity and respect for people in every aspect of our operation; and to the equal treatment and development of staff Shell has been active in Trinidad for a century Our business activities in Trinidad include exploration and development activities, Liquefied Natural Gas (LNG) and providing high technical support to a state company The world faces energy challenges that are becoming more complex each day Were looking for people who share our passion for taking on those challenges with cutting edge technology, innovative thinking and a commitment to properly managed risk Shell develops and operates some of the largest and most complex projects in the world and we always endeavor to work at the leading edge of technical innovation


Please note We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date

Before applying, you are advised to read our data protection policy This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Royal Dutch/Shell Group companies around the world

The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand

Shell is an Equal Opportunity Employer

Employment Type

Full Time


Technical Information and Data

Work Location

Port of Spain

No of Positions


Profile Summary:

Employment Type : Full Time
Eligibility : Any Graduate
Industry : Petroleum/Oil and Gas/Power, Projects/Infrastructure/Power/Energy
Functional Area : IT Software : Software Products & Services
Role : Application Programming
Salary : As per Industry Standards
Deadline : 16th Jan 2020

Key Skills:

Company Profile:




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