• United States Of America, Usa
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  • 3 - 6 Years
  • Posted : above 1 month

Job Description:

Conference Planner, Exhibit Operations & Strategy Irving, Texas

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What makes Gartner Conferences a GREAT fit for you When you join Gartner, youll be a part of a team that serves more than 75,000 business and technology leaders at 75 global conferences each year Youll work with curious, motivated people, have unlimited growth opportunities, and learn about the latest in technology and business Our Conferences team is growing in double digits and is positioned to exceed that growth in 2019 and beyond If you enjoy challenging yourself, connecting with people and pushing the limits of your career, Gartner is the place for you

We are looking to bring on a Conference Planner with responsibility over exhibit operations, service delivery and sponsorship fulfillment for Gartners conference portfolio in the NA region This individual will be responsible for the development, management and execution of the engagement strategy relating to exhibits and sponsorship for the conferences they lead

Primary Responsibilities

Lead operational delivery and strategy of all exhibitor elements across multiple B2B conferences including project management, floor plan management, inventory and capacity management, financial management (forecasting, budgeting and reconciliation), staff planning and production scheduling
Develop, maintain and improve exhibit floor plans to maximize revenue opportunities and engagement
Manage conference budgets with direct responsibility for all costs associated with exhibitor fulfillment and delivery; produce accurate monthly forecasts and manage expenses effectively
Attend conferences as the onsite lead for exhibit delivery including managing the production schedule, agency partners and vendors and conference staff
Develop and maintain exhibit inventory and capacity planning as it relates to the show floor, speaking sessions and other marketing opportunities
Analyze data to determine best course of action on various conference elements
Manage and maintain online portal that holds all logistical information and details for exhibitors ensuring best possible experience for clients
Anticipate and react to client requests with a service focus that delivers exceedingly high value to drive exhibitor retention
Liaise with key conference partners and team members (internal and external) to ensure

Expected Results

Achieve operational excellence and process efficiencies across all aspects of the conference delivery
Develop a comprehensive understanding of Gartners conference business including the value proposition of each conference for attendees and exhibitors and the value proposition of each exhibitor product
Standardized operational processes, project management and best practices both in the planning and onsite execution stages of conference production and delivery
Develop an innovative and creative approach to all aspects of the role team management, engagement strategy and operational execution


Bachelors Degree or higher
3 Years Conference Management, Experiential Marketing, Conference Marketing and/or Tradeshow Management
Proven conference operational skills including production schedules, budget management and conference staffing
Project management experience on detailed programs with multiple variables and dependencies
Proven experience in managing agency and vendor partners
Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
Creative, innovative and strategic thinker with a strong attention to detail
Strong financial management skills
Motivated team player with desire to learn and grow
Strong oral & written communication skills
Excellent written/oral communication and presentations skills
Effective problem solving, time management and organization skills
Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
Passionate approach/methodology to deliver exceptional results
Ability to thrive in high pressure situations

Job Requisition ID38412

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Profile Summary:

Employment Type : Full Time
Eligibility : Any Graduate
Industry : Consulting Services
Functional Area : Production/Manufacturing/Maintenance/Packaging
Role : Production/Manufacturi ng/Maintenance
Salary : As per Industry Standards
Deadline : 14th Mar 2020

Key Skills:

Company Profile:

Gartner India Research & Advisory Services Pvt Ltdarfix

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