• Associate- LCD Administration & Operations_AMER Jobs in Mumbai,India - 23296086

  • Morgan Stanley Pvt Ltd
  • Save Job
  • 0 - 3 Years
  • Posted : above 1 month

Job Description:

Associate- LCD Administration & Operations_AMER

Job Number 3126735

Primary Location Non-Japan Asia-India-Maharashtra-Mumbai (MSA)

Job Legal and Compliance

Employment Type Full Time

Job Level Associate



The LCD analyst will be responsible for performing day-to-day operational activities for the legal ebilling/matter management database called T360 They will be supporting the global operations team within LCD liaising with end-users, managers, accounts payable personnel and law firms/vendors Some of the main functions include troubleshooting matter creation exceptions from the MS MER system integration, gathering documentation and authorizations for on-boarding new vendors or re-activing existing vendors, working with law firms to gather wire payment instructions or tax documentation to Accounts Payable for foreign payments/tax accounting and troubleshooting invoice exceptions from the Accounts Payable integrations Also, the person will participate in projects related to new initiatives, updating entitlements and assignments, etc

Accounts Payable T360 Invoice Documentation and Exceptions

Provide the following documents based on reports produced from each AP location, predominantly for New York, London and Hong Kong Accounts Payable

o Verification of Income Source for non-US vendors paid out of the US for compliance with IRS Form1042s

o Providing wire bank details as needed

o Providing invoice back up for verification of VAT for EMEA and Asia Pacific tax handling

Action invoice failures on weekly processing reports assigned to LCD Ops

Work with Accounts Payable to ensure invoices are paid in a timely manner once sent to SMAART

Manage weekly invoicing exception report to proactively mitigate backend failures such as mismatches between Pay entities and Region (OU) as well as VAT issues and working with the law firms or with the internal users to resolve such issues

MSMER-T360 Exception Handling

Manages the exception handling process between T360 and the MS MER system

Directly interacts with LCD management and staff to address escalations, issues and training needs

Manages the successful completion of daily exceptions between the interfaces such as

o Reconciliation of Vendor data between the MER and T360 and working with Accounts Payable (AP) to update CVM

o Reconciliation of allocation issues

o Following up with users to address inconsistencies between the MER and T360

o Ensuring that QAPM is creating accounts for MER sponsors fed over from SMAART

o Escalating to LCD Ops in NY, as needed

o Placing MERs On Hold if exception cannot be reconciled through data changes and creating/updating matters manually

Suggest process improvements, as needed

T360 Vendor On-Boarding/Reactivations

Upon internal requests for a vendor to be on-boarded to T360, determine if vendor should be on-boarded onto T360 based off of pre-determined criteria and approvals from LCD Ops in NY

Provide Law firm/vendor setup forms and follow-up as needed

Obtain physical signatures from Authorized signatories to authorize on-boarding to Accounts Payable (AP)

Provide AP vendor set up team with necessary documentation and follow-up as needed to obtain a vendor number

Send information to ELM Solutions to on-board vendor onto T360

Monitoring for inactive vendors numbers and start reactivation as needed

Other T360Administration

Update workarea entitlements and reassign Invoices and matters upon request

Use reporting tools such as business objects to perform data analysis or directly from T360 search

Ensure critical issues, incidents, and enhancement requests are raised to management

Record credits or payments that have been made outside of T360

Invalid MER Matter and Invoice Updates

Update matters or invoices based on a bi-weekly reconciliation exercise to improve payments and accruals processing

Research Requests from Law Firms for Outsanding Invoices

Following up with individuals internally on late bills and escalating as needed

Investigating the cause of the late payment (ie Unsuccessful submission into T360, incorrect matter, unknown matter, users unable to resolve failures, etc)


KEY SKILLS/TRAITS REQUIREMENTS Proficient in MS Office Suite Advanced Excel skills are a plus
Excellent oral and written communication skills
Strong project management and analytical skills
Must be very organized and have a high level of attention to detail
Ability to multi task
Proven proficiency in problem resolution and demonstrates initiative/self-starter
Must follow documented procedures however must also have an ability to propose a plan or approach where procedure is undefined or may need to be updated
Ability to articulate key points clearly and succinctly in group meetings as well as 1-to-1
Ability to manage and interact in a matrix organization is essential
Individual must be able to multi-task effectively
Self-motivated and willing to assume responsibility
Individual will be required to interact with team members globally throughout the Firm
Be a strong agent for change Be able to facilitate new processes and standards that could impact working environment / culture
Strong interpersonal, problem solving, organizational and time management skills
Strong sense of ownership and accountability
Managing client relationships and working as part of a distributed team
Highly motivated; ability to drive project deliverable(s) to delivery/ lead meetings with cross functional and cross level participation

Profile Summary:

Employment Type : Full Time
Eligibility : Any Graduate
Industry : Financial Services/Stockbroking
Functional Area : Accounting/Tax/Company Secretary/Audit
Role : Audit & Risk
Salary : As per Industry Standards
Deadline : 01st Feb 2020

Key Skills:

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