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  • 2 - 5 Years
  • Posted : above 1 month

Job Description:

Position Summary

Provide dministrative support to the Engineering department Work under supervision

Duties & Responsibilities


Create and update records and databases with personnel, financial, asset, contact list and other data

Preparing utilization reports and presentations, retrieve information when requested

Scheduling and coordinating meetings, interviews, events and other similar activities

Ordering, maintaining and distributing office stationery items

Coordinating with various departments like Facility, IT, HR, etc as and when needed

Managing inventory of computer hardware, printers etc

Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

Maintaining Engineering library, distribution and recovery of books

Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Track calendars, appointments of management team and help with meeting set-ups

Arrange all facilities & equipment required for various events, meeting, training sessions and maintain assets that are in custody of Engineering team

Assist Engineering team members make travel arrangements as and when needed

Prepare expenses reports for senior management personnel

Provide general support to visitorsSafety

Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment


Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems

Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company

Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment

Supervisory Responsibilities

This position has no supervisory responsibilitiesReporting Relationship


Graduate (Bachelors degree)Knowledge, Skills, Abilities, and Other Characteristics

Professional experience of 2 years as an Administrative Assistant

Exemplary planning and time management skills

Proficient in MS Office applications (Word, Excel, Powerpoint)

Ability to multitask and prioritize daily workload

Fluent in written and spoken English Strong in both verbal and written communication

Good Teamwork & Interpersonal skills

Flexibility and adaptability

Ability to show initiative, good judgment, and resourcefulness

Able to work independently and interface with multiple stakeholdersAdditional Information

Working Conditions

This position is considered OFFICE WORK which is characterized as follows

Almost exclusively indoors during the day and occasionally at night

Occasional exposure to airborne dust in the work place

Work surface is stable (flat)Physical Activity/Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

This position is considered LIGHT work




Lift up to 20 pounds

Climbing, stooping, kneeling, squatting, and reaching

Lift up to 10 pounds


Repetitive movements of arms and hands

Sit with back supportedClosing Statement

Profile Summary:

Employment Type : Full Time
Industry : Merchant Navy
Salary : Not Disclosed
Deadline : 14th Mar 2020

Key Skills:

Company Profile:

Oceaneering International Services Limited
Oceaneering International Services Limited

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