• United Arab Emirates, Uae

Job Description:

Admin Assistant

MEA-United Arab Emirates

Job Description and Qualifications

POSITION SUMMARY

The administrative assistant role will be for the Marina Plaza office reporting to the Executive Assistant The Marina Plaza office is the headquarters of the Middle East, Egypt and Turkey team The top management of the region are based in this office

PRINCIPAL DUTIES AND RESPONSIBILITIES

Answer and direct phone calls
Organize and schedule appointments for directors if required
Write and distribute email, correspondence memos, letters, faxes and forms
Maintain a filing system
Update and maintain office policies and procedures (visitor & employee guidelines)
Order office supplies and keep inventory management
Maintain contact lists for directors
Book travel arrangements for directors
Submit and reconcile expense reports for directors
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Supervise cleaners
Catering arrangements if required for meetings

SKILLS Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task

EDUCATION AND EXPERIENCE
Bachelors degree
3-4 years of related experience

COMPETENCIES
Adaptability Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures

Building Customer Loyalty Effectively meeting customer needs; building productive customer relationships; taking responsibility for customer satisfaction and loyalty

Communication Clearly and succinctly conveying information and ideas to individuals and groups in a variety of situations; communicating in a focused and compelling way that drives others thoughts and actions Engages the audience and helps them understand and retain the message

Continuous Improvement Originating action to improve existing conditions and processes; identifying improvement opportunities, generating ideas, and implementing solutions

Continuous Learning Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application

Contributing to Team Success Actively participating as a member of a team to move the team toward the completion of goals

Initiating Action Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive

Managing Work (Includes Time Management) Effectively managing ones time and resources to ensure that work is completed efficiently

Work Standards Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed

WORKING CONDITIONS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions

AIR PRODUCTS VALUES
All Air Products divisions are committed to the effective use of the AP Values It is important that all employees understand and utilize these values when performing the duties of his/her position

QUALITY
Quality encompasses all aspects of APs business, and every employee shares the responsibility to prevent the occurrence of any nonconformity relating to product, process and the quality system All employees have an obligation to identify and record any such nonconformity, and through designed channels, initiate and recommend solutions

Req No

26382BR

Employment Status

Full Time

Employment Type

Normal Position

Organization

Global Engrg Mfg Technology & Equipment

Business Sector / Division

Global Engineering

Region

Middle-East

Country

United Arab Emirates

Profile Summary:

Employment Type : Full Time
Eligibility : Any Graduate
Industry : Petrochemicals, Manufacturing/Industrial
Functional Area : HR / Administration / IR
Role : Recruitment
Salary : As per Industry Standards
Deadline : 19th Feb 2020

Key Skills:

Company Profile:

Company
Air Productsarfix

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