• Accounts Payable Supervisor Jobs in United States Of America - 25058040

  • GotPrint
  • United States Of America, Usa

Job Description:

GotPrint, a rapidly-expanding online printing company with multiple facilities across the United States, has an immediate opening for an Accounts Payable Supervisor to join our team at our beautiful Burbank headquarters

The Accounts Payable Supervisor will be responsible for overseeing all aspects of the accounts payable function, including managing day-to-day processes and ensuring excellent customer service for internal and external parties This position is best suited for an individual who has a functional knowledge of accounting and is an enthusiastic leader and self-starter with experience improving accounts payable processes


Supervise activities of accounts payable staff - monitor daily accounts payable activity including invoice vouchings and payments to vendors, confirm records retention policy is upheld, etc
Participate in month-end closing activities - Accounts Payable reconciliation, generation and review of Accounts Payable aging, assist in Intercompany reconciliation process, etc
Communicates with vendors and/or internal Company personnel in resolving problems related to discrepancies in vouchers and invoices, discounts, terms, etc
Provide data entry assistance as needed (for example, invoice vouchings)
Prepare Excel spreadsheets for use in financial analysis / key performance indicators

Essential Duties

Enter deposits and maintain main bank account cash balance on a daily basis
Forecast cash balance for next 7 days and report to management on a daily basis
Preparation and posting of a high volume of vouchers daily, including the review and audit of vendor invoices
Monitor & Review A/P aging and prepare weekly check run as needed
Work with other departments to collect and gather all receiving documents
4 Way match invoicing Purchase Request (JIRA ticketing system), Purchase Order, Invoices, Order receipts/Packing Slips and post to the system
Ensure correct approval, sorting, coding and matching of invoices
Scheduling and preparation of vendor payments via checks and wire
Regularly maintain telephone, e-mail and personal contact with staff and vendors on all accounts payable matters
Obtain proper authorization for payment of all non-PO purchases (JIRA)
Pay vendors by monitoring discounts and terms, resolve issues on invoices, disputes or payment discrepancies Ensure credits are taken
Gather and reconcile vendor statements on a weekly basis Make sure invoices/credits are received and posted timely
Reconcile/match credit card charges against POs, invoices, receipts and statements Code to appropriate GL accounts Post credit cards transactions to the system on a timely basis
Answer all inquiries regarding payables in a courteous and professional manner
Audit and process bills
Reconcile the G/L postage account on a daily & monthly basis
Maintain good accounting records and files Pull documents/records as needed
Assist with other projects as needed
Coordinate A/P teams work schedules
Work with Management to ensure a successful month-end close
Create and maintain Master Vendor Files; W-9/1099 forms from all new vendors
Maintain A/P filing cabinet with all documentation in an orderly and organized manner
All other duties assigned

Knowledge and Skill Requirements

Minimum of 3 to 5 years recent Accounts Payable experience within a large company Ability to leverage technology in work processes
Excellent communication skills; able to communicate effectively with all levels of organization
Strong organization skills, ability to work independently and handle multiple tasks
Accuracy and attention to detail
Ability to maintain confidentiality of sensitive information
Proficient in the use of Microsoft Windows, Word, Excel, Outlook and Microsoft Dynamics Navision
Ability to work in a team environment to assist in carrying out the overall function of the office
Ability to work in a fast-paced, results-oriented, web-based environment


Bachelors degree in accounting

About Us
GotPrint has led the industry with its web-based Global operations and began building a nationwide network of offset printing facilities to provide faster, more responsive service to our customers What began in Burbank, CA has now evolved across the United States with facilities in Kentucky and Texas


Compensation commensurate with experience
Benefits (Medical, Dental, Vision and Life) offered after 30 days of employment following first of the month
Rate increase opportunity upon successful completion of 90-Day Introductory Period
Retirement Compensation 401K Benefits offered
Clean and safe work environment
Future advancement with promotions within the company
Principals only Recruiters, please dont contact about this job post

To apply for this position, please email careersgotprintcom with the job title in the subject of the email and your resume or CV attached

Profile Summary:

Employment Type : Full Time
Eligibility : Any Graduate
Industry : IT-Software
Functional Area : Accounting/Tax/Company Secretary/Audit
Role : Cost Accounting/ ICWA
Salary : As per Industry Standards
Deadline : 10th May 2020

Key Skills:

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